DPR - FAQs

THE DPR SYSTEM
The Degree Progress Reporting System is a counseling tool to apprise you of your progress toward a degree and should be used in conjunction with the UCLA General Catalog. The DPR is not to be used outside the UCLA community. It is NOT an official transcript and should not be used as such. In general, the DPR system is used only for Undergraduate students who entered UCLA in the Fall of 1988 and thereafter. Only students in the College of Letters & Science and the School of Arts and Architecture use the DPR system to track degree progress. Students in the School of Engineering and Applied Science use their school's degree tracking system and should direct ALL their questions to SEAS. The School of Theatre, Film and Television does not use the DPR system at this time.

THE UCLA GENERAL CATALOG
The UCLA General Catalog is published every two years and supplements to the General Catalog are published every quarter. You can access the UCLA General Catalog and quarterly supplements at http://www.registrar.ucla.edu/catalog/. In general, for University and College Requirements, students are held to the requirements in effect at the time of their admission. For major requirements, students are held to those requirements in effect at the time of major or pre-major declaration.

GRADUATE STUDENTS
Only Undergraduate students use the Degree Progress Report to track requirements at this time. Graduate students may use the DPR to obtain term grade information, however questions about your academic record, grades, advancement to candidacy, degree expected term, etc. should be directed to your Graduate Department, Professor, Graduate Advisor and/or the Registrar.

UNDERGRADUATE STUDENTS
College of Letters and Science Students should direct their Counseling Questions about COLLEGE Requirements, GENERAL EDUCATION requirements, the BUSINESS ADMINISTRATION SPECIALIZATION and UNIVERSITY requirements as follows:

MODELING/”WHAT IF?” SCENARIOS
You can walk into many offices on campus and request a modeled DPR that generates "What if" scenarios to see how your GPAs, requirements, etc. would change if you changed majors, declared a minor, declared a second major, etc. This service is available all across the campus at such offices as the College Academic Counseling Office, Honors, AAP, Athletics, Department Counselors offices, etc.

GRADES/GRADE CHANGES/APPROVED RETROACTIVE ADDS/DROPS/GRADE CHANGES
In general, questions about GRADES, Posting of grades, approved Retroactive adds, drops, and grade changes etc., should be directed to the Registrar at (310-825-3801).

The Registrar (310-825-3801) posts grades after being received by the Professor and usually post to a student's record approximately THREE WEEKS after the quarter/session is completed. For grade results prior to posting, request your Professor to complete a grade card. Starting Fall 2005, professors will be posting grades electronically and students may view their course grades via MyUCLA shortly after the term is over.

TRANSCRIPTS/DIPLOMAS
In general, the Transcript section of the Registrar (310-825-3801) handles requests for grade verifications, transcripts, student verifications and diplomas. The Degree Progress Report is to be used only by UCLA students, staff and faculty and is NOT to be used outside the UCLA community. For an official record of your career at UCLA, please request a TRANSCRIPT from the Registrar.

Transcript questions should be directed to the Registrar at 310-825-3801 or at 1134 Murphy or can be ordered online at http://www.ursa.ucla.edu.

Diplomas questions should be directed to the Registrar at 310-825-8883 or 310-206-0485.

"Non-equivalent transfer course" means that we do not teach an exact equivalent course here at UCLA; however, the course may be eligible for application toward a General Education Requirement.

Courses completed at a community college, when transferred to UCLA for credit, will be evaluated as lower division and grades received will NOT be reflected on your DPR nor will the grades be calculated into your UCLA GPA.

HIGH SCHOOL and/or COLLEGE TRANSCRIPT INFORMATION
All information pertaining to other institutions (High School, community colleges, other Universities, etc.) is processed by the Undergraduate Admissions Office (1147 Murphy Hall). If data on your DPR is incorrect (e.g., High School name, missing transfer courses, etc.), please contact the Undergraduate Admissions office directly (310-825-3101). Once the information is corrected, it will automatically be reflected on your DPR.

IGETC is a series of courses prospective transfer students attending California community colleges may complete to satisfy the lower division breadth/general education requirements at both the University of California and the California State University. It was developed to simplify the transfer process for students.

The transfer institution (e.g., community college) conducts IGETC certification and verification which is then sent to UCLA. To check verification receipt of IGETC certifications, please contact the Admissions Office. For problems related to completing IGETC and/or getting certification to UCLA, contact the transfer institution. IGETC does NOT satisfy the American History & Institutions requirement. The University of California IGETC agreement can be found at: http://www.universityofcalifornia.edu/admissions/undergrad_adm/paths_to_adm/transfer/tr_info_ccc/tr_planning_IGETC.html

AMERICAN HISTORY & INSTITUTIONS REQUIREMENT
If you transferred to UCLA and did NOT include your High School transcripts with your application (which most transfer students are not required to do), then automatic verification of completing the American History & Institutions requirement with High School work at the point of admission is not possible and your DPR may indicate that AH&I is required. To clear this requirement, bring a photocopy of you High School transcript which indicates completing a year's course in American history or American government, or a one-year combination of both, in high school with an average grade of B or better to your College Counseling Office to have this requirement cleared. IGETC does NOT satisfy the American History & Institutions requirement. For a further discussion and a listing of other methods to satisfy the AH&I requirement, consult the University Requirements sections of the General Catalog at: http://www.registrar.ucla.edu/catalog/catalog05-07under-5.htm

ADVANCED PLACEMENT CREDIT
The Undergraduate Admissions and Relations with Other Schools Office (310-825-3101) is responsible for receiving, translating and posting your Advanced Placement scores on your Degree Progress Report. Inquiries about Advanced Placement credit not being posted to your DPR should be directed to the Admissions Office either by phone or in person (1147 Murphy Hall).

A chart specifying application of Advanced Placement credit for all schools and colleges can be found at http://www.admissions.ucla.edu/Prospect/APCredit.htm. Please consult this page BEFORE calling Admissions about your Advanced Placement Credit.

PRELIMINARY TRANSFER EVALUATION NOTATION
You will note that your Degree Progress Report Advanced Standing Credit is PRELIMINARY by the notation "Preliminary Transfer Evaluation" under the Advanced Standing Credit Heading. Only after this notation has been removed will your DPR reflect the final evaluation by Admissions. Please contact the Admissions Office with questions regarding Transfer work and receipt of SAT scores.

SAT SCORES
The Undergraduate Admissions and Relations with Other Schools (310-825-3101) is responsible for receiving, translating and posting your SAT SCORES and satisfying proficiencies due to SAT scores on your Degree Progress Report.

Inquiries about SAT SCORES postings and credit granted on your DPR should be directed to the Admissions Office either by phone or in person (1147 Murphy Hall).

MAJOR/PRE-MAJOR/MAJOR SPECIALIZATIONS
ALL questions about major requirements, pre-major requirements, preparation for the major requirements, major specialization requirements and courses, Major GPAs, Major Requirement GPAs, Global GPAs, courses that constitute Major GPAs or Global GPAs, courses that satisfy major, pre-major and preparation for the major requirements, substitutions approved by the major department and changes of major should be directed to the major department in question. If your major department has approved a Substitution and it has not posted on your DPR, please follow-up with your major department. Questions about pre-requisites for your major should be directed to your major department. The UCLA General Catalog and quarterly supplements are published electronically and have the the most current major, minor and specializations requirements and can be found at: http://www.registrar.ucla.edu/catalog/

EXPECTED CUMULATIVE PROGRESS (ECP)
Undergraduates in the UCLA College are expected to make steady progress toward earning their bachelor’s degree, and ECP guidelines have been designed and approved by the faculty to provide important guideposts for academic progress. ECP processes increase counseling opportunities for students, and students are encouraged to work one-on-one with an academic counselor in their College advising units. By meeting ECP guidelines, students graduate in a timely manner and open up UCLA admissions slots for deserving freshmen and transfers.

For freshman who entered UCLA prior to Fall Quarter 2001 and transfer students who entered prior to Fall 2003, a full-time student must complete a minimum of 36 units in academic calendar year. An academic calendar year starts with Summer Session and ends with the Spring Quarter. For example, 1998 Summer Session, Fall 1998, Winter 1999 and Spring 1999 constitute an academic year.

Students entering the UCLA College, the School of the Arts and Architecture, or the School of Theater, Film, and Television will be held for a foreign language requirement in order to graduate. Students held for the English as a Second Language Placement Examination (ESLPE) are also held for the foreign language requirement (with the exception of international students who are on visa status, from a non-English speaking country). Students may satisfy the foreign language requirement in one of three ways:

Students who have taken a Foreign Placement Exam and have received the appropriate score to satisfy the College of Letters and Science Foreign Language requirement will have their DPR Foreign Language requirement updated after the Spring quarter begins.

If you received an appropriate score high to satisfy the Foreign Language requirement and your DPR is indicating REQUIRED, please bring your ORIGINAL Placement Exam Result to your College or School counseling office. For students in the College of Letters and Science, please bring your Placement Exam Result to B-320 Murphy Hall, attention: Robert Kilgore. Photocopies are NOT acceptable.

If you need to obtain a replacement Foreign Language Placement Exam result, please go to the department of the foreign language.

GRADUATION STATUS/GRADUATED?
The Degree Progress Report does NOT indicate a student's degree. The UCLA Transcript will indicate your degree once it has been awarded. ALL questions regarding your awarded degree should be directed to the Transcript section of the Registrar (310-825-3801).

Your Degree Auditor (as stipulated by your last name) will certify your degree and that you have met all requirements for graduation. You can reach your degree auditor at 310-825-4926.

Your DPR may or may not indicate all requirements as being fulfilled at the time of your graduation certification process and as such you may be issued your degree even though the DPR still shows requirements as being satisfied. This is because in the final degree audit for your degree, your degree was issued "by hand" and electronic data entry processing was not required to issue your degree. As the DPR is used for counseling purposes within the UCLA campus system, adjustments will not be made to your DPR once your degree has been awarded.

DEGREE EXPECTED TERM
You can change your Degree Expected Term via URSA Online (http://www.ursa.ucla.edu) regardless of the number of units completed. However, once 160 units have been completed, a late fee will automatically be charged to your BAR account.

Additionally, the degree term must be changed IN PERSON at the Registrar Office located in 1113 Murphy Hall if you are:

HONORS, "HONORS NOTATIONS," LATIN HONORS, PROVOST'S LIST (a.k.a. Dean's Honors List)
All questions regarding the Provost's List, Honors Notations, Latin Honors and Honors Status should be directed to the Honors office (310-825-1553) A311 Murphy Hall.

TELEPHONE NUMBERS, EMAIL ADDRESSES & PRIVACY
UCLA students, staff and faculty department or personal telephone number and/or email address can be found on the Campus Directory (http://www.directory.ucla.edu/) whose link can be found on the UCLA Home Page and/or MyUCLA. Students can update their official contact information and set privacy restrictions to their information at: https://www.ursa.ucla.edu/Default.asp

NOTATIONS
    UD = Upper Division
    LD = Lower Division
    CC = Community College

DOUBLE MAJORS AND MINORS
Currently, the DPR system does track Minor requirements however it does not track second majors in conjunction with the primary major.

All questions regarding your MINOR should be directed to your MINOR department.

If you want a DPR of your second major requirements independent of your primary major (there are overlap rules between your primary and second major which the DPR system does NOT track), go to the College Academic Counseling Office (A-316 Murphy Hall) if you are a Letters and Science student, otherwise consult with your School or College.

INCOMPLETES ('I' GRADES)
When a student requests an Incomplete Grade in a course, the Professor will issue an official grade of 'I' for the course for the quarter in which the student enrolled in the course. The 'I' grade will always remain in your academic record (including the transcript and DPR).

When a student completes the course (e.g., takes the final exam, turns in the final paper, etc.), the Professor will issue the course grade. The grade will appear in the term in which the Incomplete was removed however the TERM GPA will NOT include the grade received. The student's record will then reflect two entries for the course. For example,
98 Fall - Biology 110 - Grade: I
99 Winter - Biology 110 - Grade: A

When completing your course (turning in the final, etc.) you may need to remind the instructor that you are Removing an Incomplete and that his/her department has the necessary paperwork to process the Removal of incomplete.

Failure to remove an incomplete in the next registered quarter following the quarter in which the Incomplete was received will automatically result in the 'I' grade lapsing to a grade of 'F.'

For further information on Incomplete and/or Removal of Incomplete, please contact your Professor and/or the department that issued the Incomplete.

GE CLUSTERS
General Education credit for students enrolled in GE Cluster Programs will be issued once the Final Grade of the 3rd Quarter Cluster quarter is recorded by the Registrar (usually occurs in mid-July). For further answers to your questions regarding GE Cluster programs and application to GE requirements, please call Angie Arcuri at (310) 794-2018 or in person at A265 Murphy Hall.

EDUCATION ABROAD PROGRAM (EAP) COURSES
Students who have taken courses under EAP must petition these courses to count toward specific requirements. Contact the Honors office (A311 Murphy Hall) to complete this process.

General Education requirements are dependent on your entrance date to UCLA. For all transfer students entering UCLA prior to Fall 2004 and freshman entering UCLA prior to Fall 2002, you may not use courses from your major department to satisfy General Education Requirements even though the courses may be listed as General Education courses. For example, a Psychology student cannot use Psychology 10 (an acceptable GE course for the Social Analysis) toward satisfying the Social Analysis requirement.

For all freshman entering Fall 2002 and thereafter and all transfer students entering Fall 2004 thereafter, you may use courses from your major department to satisfy General Education Requirements.

GENERAL EDUCATION HUMANITIES REQUIREMENT

For all transfer students entering UCLA prior to Fall 2004 and freshman entering UCLA prior to Fall 2002 ONLY!

Under, the General Education Humanities requirement, ONLY two courses or nine units may be applied to any one area of the Humanities GE requirement (Literature, Philosophy, Language and Linguistics, Culture and Civilization and the Arts). Therefore, as you are completing this section, courses will automatically be applied to this requirement until satisfied, including applying partial credit of a course. Once completed, partial credit courses will be removed, units restored and applied elsewhere, if applicable.

Some GE courses may apply to the Humanities Requirement OR the Social Analysis Requirement. Therefore, courses taken that can apply to either area (dual-purpose course) will first be used to satisfy the Humanities section (e.g., History 9C, 10A, etc.) until it is completed. Once you complete another appropriate course in the Humanities that does not exceed the 9 unit/2-course in one area limit, then the dual-purpose GE course (e.g., History 10A) will automatically move to the Historical Analysis area, if needed.

For a further explanation of this requirement, please consult a Counseling Assistant or Full-time counselor in the College Academic Counseling office (A316 Murphy Hall).

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PLACEMENT EXAMS (taken during Orientation)
If you have any questions about a Placement Exam(s) (e.g., Foreign Language, Subject A., etc.) taking during Orientation, please call the Orientation office at 310-206-6685 or refer to the Orientation Placement Exam website at: http://www.college.ucla.edu/up/ORIENTATION/student3.htm

STUDENT RESEARCH PROGRAM (SRP)
For information about the Student Research Program, including text notation on your transcript, please contact the Undergraduate Research Center. For Life and Physical Sciences (2121 Life Sciences), that number is (310) 794-4227. For Arts, Humanities/Social and Behavioral Sciences (A334 Murphy Hall), that number is (310) 825-2935.

COMMENTS
Please send comments about this FAQ to: robert@college.ucla.edu. We value your opinions but due to the volume of suggestions and comments, not all comments will receive a response.